.. _RAICo1 New Researcher Form: https://forms.office.com/Pages/ResponsePage.aspx?id=B8tSwU5hu0qBivA1z6kadxhv9f7uYqBDqzC5PZxC8DdURDRQOVoyODVFVU9OTUxGVzRTN1NKWVE3TS4u
.. _RAICo1 Competency Checklist Form: https://forms.office.com/Pages/ResponsePage.aspx?id=B8tSwU5hu0qBivA1z6kadz97fnz9OQpErMKiJHUjI9BUOUc5V1E4NkY3NjRDNlhVQkY2N1VQTEU3My4u
.. _RAICo1 Robot/Bay Booking Form: https://forms.office.com/Pages/ResponsePage.aspx?id=B8tSwU5hu0qBivA1z6kadxhv9f7uYqBDqzC5PZxC8DdUMVNJWU05T1pTQjJCSEJYTUhJMTdCSVVQTS4u

.. _using_raico1:

Using RAICo1
============

The RAICo1 environment is highly sensitive and requires careful handling. Before commencing any activities, researchers must familiarize themselves with the RAICo1 environment and adhere to all safety and security protocols.

Onboarding for New Researchers
------------------------------

To begin working with RAICo1, new researchers must follow these steps:

1. **New Joiners**: Upon arrival, new researchers will initiate the onboarding process.
2. **Face-to-Face Meeting**:
    - New joiners will have an initial meeting with both the Technical Specialist and the Project Integration Manager.
3. **Risk Assessment (RA)**:
    - Submit Forms: Researchers must complete and submit the `RAICo1 New Researcher Form`_.
    - Receive Email: Upon submission, an email detailing the RA and Competency Checklist (CC) will be sent automatically via Power Automate.
    - Read RA: Researchers must thoroughly review the RA documents.
4. **Competency Check (CC)**:
    - Determine Requirement: Based on the RA, determine if a Competency Check is necessary.
    - If Required:
        - Email CC Evaluator: Researchers must contact the CC evaluator to schedule the competency check.
        - Face-to-Face CC: The competency check will be conducted in person.
        - Submit CC Form: Upon completion, the `RAICo1 Competency Checklist Form`_ must be submitted.
    - If Not Required: Proceed to the next step.
5. **Authorization to Work**:
    - Researchers are permitted to work at RAICo1 only after successful completion of the RA and CC procedures.
6. **Using the Facilities**:
    - Submit Booking Form: To utilize the facilities, researchers must submit a `RAICo1 Robot/Bay Booking Form`_ for each robot or bay.
    - Approval Process: Each booking request must be approved by the designated approver.
    - Calendar Update: Once approved, the corresponding calendar (Water Tank, Mobile Arena, GloveBox Bay, No Bay) will be updated automatically via Power Automate.

.. _fig_Onboarding:
.. figure:: ../_static/images/logo/raico_onboarding.jpg
    :width: 100%
    :alt: Onboarding
    :align: center

    Onboarding Process for New Researchers

.. note:: You are not allowed to work in RAICo1 without prior authorization. Please ensure that you have completed all necessary steps before commencing any activities.

.. note:: To use the RAICo1 facilities, researchers must adhere to the booking process and obtain approval from the designated approver.